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A ZIP Code is a postal code used by the United States Postal Service (USPS). Introduced on July 1, 1963, the basic format consisted of five digits.[1] In 1983, an extended ZIP+4 code was introduced; it included the five digits of the ZIP Code, followed by a hyphen and four digits that designated a more specific location.

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The term ZIP is an acronym for Zone Improvement Plan;[2] it was chosen to suggest that the mail travels more efficiently and quickly[3] (zipping along) when senders use the code in the postal address. The term ZIP Code was originally registered as a service mark by the USPS; its registration expired in 1997.[4]

The early history and context of postal codes began with postal district/zone numbers. The United States Post Office Department (USPOD) implemented postal zones for 178 large cities in May 1943.[5] Postmaster General Frank Walker explained that many experienced postal clerks were going into the army, and the zone system would enable inexperienced clerks to sort mail without having to learn the delivery area of each city carrier. [6]

By the early 1960s, a more organized system was needed, and non-mandatory five-digit ZIP Codes were introduced nationwide on July 1, 1963. The USPOD issued its Publication 59: Abbreviations for Use with ZIP Code on October 1, 1963, with the list of two-letter state abbreviations which are generally written with both letters capitalized.[8] An earlier list, publicized in June 1963, had proposed capitalized abbreviations ranging from two to five letters.[8] According to Publication 59, the two-letter standard was "based on a maximum 23-position line, because this has been found to be the most universally acceptable line capacity basis for major addressing systems",[8] which would be exceeded by a long city name combined with a multi-letter state abbreviation, such as "Sacramento, Calif." along with the ZIP Code. The abbreviations have remained unchanged, with the exception of Nebraska, which was changed from NB to NE in 1969 at the request of the Canadian Post Office Department, to avoid confusion with New Brunswick.[8]

Robert Moon is considered the father of the ZIP Code; he submitted his proposal in 1944 while working as a postal inspector.[9][10] The phrase "zone improvement plan" is credited to D. Jamison Cain, a Postal Service executive.[11] The post office credits Moon with only the first three digits of the ZIP Code, which describe the sectional center facility (SCF) or "sec center". An SCF is a central mail processing facility with those three digits. The fourth and fifth digits, which give a more precise locale within the SCF, were proposed by Henry Bentley Hahn, Sr.[12]

The SCF sorts mail to all post offices with those first three digits in their ZIP Codes. The mail is sorted according to the final two digits of the ZIP Code and sent to the corresponding post offices in the early morning. Sectional centers do not deliver mail and are not open to the public (although the building may include a post office that is open to the public), and most of their employees work the night shift. Items of mail picked up at post offices are sent to their own SCFs in the afternoon, where the mail is sorted overnight. In the case of large cities, the last two digits as assigned generally coincided with the older postal zone number.[7]

In 1967, these became mandatory for second- and third-class bulk mailers, and the system was soon adopted generally. The United States Post Office used a cartoon character, which it called Mr. ZIP, to promote the use of the ZIP Code.[13] The name "Mr. ZIP" was coined by D. Jamison Cain.[11] Mr. ZIP was often depicted with a legend such as "USE ZIP CODE" in the selvage of panes of postage stamps or on the covers of booklet panes of stamps.[13] Mr. ZIP was featured prominently alongside musical group "The Swingin' Six" in a variety show that the post office used to explain the importance of using ZIP codes.[14]

In 1971, Elmira (NY) Star-Gazette reporter Dick Baumbach found out the White House was not using a ZIP Code on its envelopes. Herb Klein, special assistant to President Nixon, responded by saying the next printing of envelopes would include the ZIP Code.[15]

For post office boxes, the general (but not invariable) rule is that each box has its own ZIP+4 code. The add-on code is often one of the following: the last four digits of the box number (e.g. PO Box 107050, Albany, NY 12201-7050), zero plus the last three digits of the box number (e.g., PO Box 17727, Eagle River, AK 99577-0727), or, if the box number consists of fewer than four digits, enough zeros are attached to the front of the box number to produce a four-digit number (e.g., PO Box 77, Juneau, AK 99750-0077). However, there is no uniform rule, so the ZIP+4 Code must be looked up individually for each box[citation needed] (e.g. using the USPS's official ZIP Code Lookup tool, and being sure to enter just city and state, not the 5-digit ZIP).[17]

The ZIP Code is often translated into an Intelligent Mail barcode that is printed on the mailpiece to make it easier for automated machines to sort. A barcode can be printed by the sender (some word-processing programs such as WordPerfect[18] include the feature), but this is not recommended, as the address-to-ZIP lookup tables can be significantly out of date.

Customers who send bulk mail can get a discount on postage if they have printed the barcode themselves and have presorted the mail. This requires more than just a simple font; mailing lists must be standardized with up-to-date Coding Accuracy Support System (CASS)-certified software that adds and verifies a full, correct ZIP+4 Code and an additional two digits representing the exact delivery point.[citation needed] Furthermore, mail must be sorted in a specific manner to an 11-digit code with at least 150 mailpieces for each qualifying ZIP Code and must be accompanied by documentation confirming this. These steps are usually done with PAVE-certified software that also prints the barcoded address labels and the barcoded sack or tray tags.[citation needed]

The assignment of delivery point digits (the 10th and 11th digits) is intended to ensure that every single mailable point in the country has its own 12-digit number. The delivery-point digits are calculated based on the primary or secondary number of the address. The USPS publishes the rules for calculating the delivery point in a document called the CASS Technical Guide.[19]

ZIP Codes designate delivery points within the United States (and its territories). There are generally no ZIP Codes for deliveries to other countries, except for the independent countries of the Federated States of Micronesia, the Republic of the Marshall Islands, and the Republic of Palau, each of which is integrated into the U.S. postal system under a Compact of Free Association.[20] Another exception is ZIP Codes used for overseas stations of USA armed forces.[21]

Mail to U.S. diplomatic missions overseas is addressed as if it were addressed to a street address in Washington, D.C. The four-digit diplomatic pouch number is used as a building number, while the city in which the embassy or consulate is located is combined with the word "Place" to form a street name. Each mission uses a ZIP+4 Code consisting of 20521 and the diplomatic pouch number.[citation needed]

However, individuals posted at diplomatic missions overseas are now assigned a Diplomatic Post Office address and unique box number. The ZIP Code identifies the diplomatic mission destination and is different from the diplomatic pouch number in the example above. While delivered through the pouch system, mail to such addresses are not considered "Diplomatic Pouch" materials, and as such must adhere to the mailing regulations of the host country. An example address is:

Unique ZIP Codes are used for governmental agencies, universities, businesses, or buildings receiving sufficiently high volumes of mail to justify the assignment to them of exclusive ZIP Codes. Government examples include 20505 for the Central Intelligence Agency in Washington, D.C., and 81009 for the Federal Citizen Information Center of the U.S. General Services Administration (GSA)[25] in Pueblo, Colorado. An example of a university-specific ZIP Code is 21252, which serves Towson University. An example of a private address unique ZIP Code is that assigned to the headquarters of Walmart (72716). They may also be assigned to a single program, such as the Postal Service's Operation Santa Claus program, under which children are invited to write to Santa Claus at "North Pole 88888".[26]

An example of a PO box-only ZIP Code is 22313, used for boxes at the main post office in Alexandria, Virginia, including those used by the United States Patent and Trademark Office. In the area surrounding that post office, home and business mail delivery addresses use ZIP Code 22314, a standard ZIP Code.

ZIP Codes are numbered with the first digit representing a certain group of U.S. states, the second and third digits together representing a region in that group (or perhaps a large city) and the fourth and fifth digits representing a group of delivery addresses within that region. The main town in a region (if applicable) often gets the first ZIP Codes for that region; afterward, the numerical order often follows the alphabetical order.[citation needed] Because ZIP Codes are intended for efficient postal delivery, there are unusual cases where a ZIP Code crosses state boundaries, such as a military facility spanning multiple states or remote areas of one state most easily serviced from a bordering state. For example, ZIP Code 42223 serves Fort Campbell, which spans Christian County, Kentucky, and Montgomery County, Tennessee, and ZIP Code 97635 includes portions of Lake County, Oregon, and Modoc County, California.

In general, the first three digits designate a sectional center facility, the mail sorting and distribution center for an area. A sectional center facility may have more than one three-digit code assigned to it. For example, the Northern Virginia sectional center facility in Merrifield is assigned codes 220, 221, 222, and 223. In some cases, a sectional center facility may serve an area in an adjacent state, usually due to the lack of a proper location for a center in that region. For example, 739 in Oklahoma is assigned to Amarillo, Texas; 297 in South Carolina is assigned to Charlotte, North Carolina; 865 in Arizona is assigned to Albuquerque, New Mexico; and 961 in California to Reno, Nevada. 041b061a72

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